All You Need To Know About Microsoft Word

MICROSOFT WORD

Is a window base word processing application package used for the production of documents.

Microsoft word is all about creating a document, arranging the document and saving the document.

USE OF MICROSOFT WORD

1.It is used by secretary to prepare reports.

2.It is used by managers in offices.

3.It is used by teachers in schools.

4.It is used by nurses for keeping patience records.

FEATURES/ELEMENT OF MS WORD WINDOW

1.TITLE BAR: Displays the name of the current program you are working with and it also display the name of the current file you are working with. Such as the name you used in saving your work.

2.MENU BAR: Are those bar or tap that are located under the title bar.

3.CONTROL BUTTON: Located at the top right side of your ms word window. It contains three signs.

4.RULER BAR: We have horizontal and vertical ruler bar.

5.SCROLL BUTTON: Used for viewing the down and up page of your document by moving the scroll button up and down.

6.STATUS BAR: A tiny bar located at the top of your task bar. It mainly contains the number of pages you have and the number of words in your document.

7.ZOOM TOOL: Used for viewing your page in smaller and larger view.

8.OFFICE BUTTON: Is known as the back stage view, located at the top left area of your document window. Mainly contains the: save as, save, open etc.

HOW TO CREATE A DOCUMENT

Before you start creating a document, you must set up your page first.

1.Click on page layout menu

2.Click on size (e.g. A4, A3 etc)

3.Click on the paper size you want.

TO SET UP YOUR ORIENTATION

In terms of orientation we are talking about landscape and portrait.

1.Click on page layout menu

2.Click on orientation

3.Click on the one you want to use.

HOW TO EDIT A DOCUMENT

Editing a document simply means making corrections to your document such as adding more words to your documents or removing some words from your documents.

HOW TO SAVE A DOCUMENT

1.Click on office button

2.Click  on save as (A dialog box appears)

3.Type your file name

4.Click on save.

ABOUT ADDITIONAL SAVING

Remember after saving your document for the first time and you keep on adding more words to your work, in order for you to have the added work saved together with the first one you must pres CONTROL + S which means additional saving or subsequent saving.

HOW TO CLOSE A DOCUMENT

1.Click on office button

2.Click on close

NOTE: If you have not save the document, a dialog box will appear asking you whether to save the document or not. Now to save the document you click on YES. But if you don’t want to save it, you click on NO.

HOW TO EXIT FROM YOUR MICROSOFT WORD

1.Click on office button

2.Click on exit or quit.

HOW TO OPEN AN EXISTING DOCUMENT

An existing document simply means a document that has already been typed and save into your computer system.

1.Click on office button

2.Click on open

3.Select the document you want to open

4.Click on open

HOW TO CHANGE TEXT CASE

Change case simply means changing your text to either small letter or capital letter.

1.Select the text

2.Click on change case symbol

3.Click on uppercase, lowercase etc of your choice

HOW TO INCREASE FONT SIZE

1.Select the text

2.Click on font size point arrow

3.Click on any size you want

HOW TO CHANGE YOUR FONT

1.Select the text

2.Click on font pointed arrow

3.Click on any style

NOTE: Your font contains different character styles or different styles of hand writing.

HOW TO APPLY LINE SPACING

Line spacing is the space in between two paragraph.

1.Select the 2 paragraph

2.Click on line spacing symbol

3.Click on 1.0 or remove space after paragraph

HOW TO MAKE A COPY OF TEXT

Copy means making a copy from the original folder or text, the original remains while paste will enable you to see the copy of the copied folder or text. Or copy also means using the original one to make a duplicate.

1.Select the text

2.Click on copy or press CTRL + C

3.Position your cursor where you want the copied text to appear, then

4.Click on paste or press CTRL + V

HOW TO CUT A TEXT

Cut means moving a text from one direction to another.

1.Select the text

2.Click on cut

3.Position your cursor where you want the cut text to appear

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4.Click on paste

HOW TO ALIGN A TEXT

To align a text simply means the direction where you want your text to appear e.g. left align, right align, center align and justify.

1.Select the text

2.Click on either left align, right align, etc shortcuts (CTRL + L, CTRL + R, CTRL + E and CTRL + CTRL + J).

HOW TO INCREASE

1.Select the text

2.Click on increase indent symbol

DECREASE INDENT

1.Select the text

2.Click on decrease indent

HOW TO INSERT A CLIP ART

Clip art are pictures that come together with the application software when installed into the computer system.Such as Microsoft word, Microsoft Power point and Microsoft Excel.

1.Click on insert menu

2.Click on clip art

3.Type in the name you want to search for.

4.Click on go

5.Click on the picture you want.

HOW TO INSERT A WORD ART

Word Art is a styles with different formats of design.

1.Click on insert menu

2.Click on word art

3.Choose the style you want.

4.Type in the name you want to use

5.Click on Ok

HOW TO INSERT A SYMBOL

1.Click on insert menu

2.Click on symbol

3.Click on the symbol you want.

HOW TO INSERT A TABLE

A table contains lines such as column lines, row lines and a cell. The intersection between your column lines and row lines make up a cell.

1.CELL: Is a box made for entering data in a table.

2.COLUMN: Are lines that are stretch from top to bottom.

3.ROW: Are lines that are stretch from left to right.

Full Steps To Insert a Table In MS Word

1.Click on insert menu

2.Click on table

3.Click on insert table

4.Type in the number of columns and rows you want

5.Click on Ok.

ASSESSMENT TEST

NAME ENG MATH ECO S/STUDIES GEO TOTAL
TOCHI 50 70 80 90 100 390
ENE 60 75 90 85 95 405
IFE 50 65 50 50 49 264
JOY 62 49 59 40 48 258

To calculate this:

1.Click on the cell where you want your answer to appear

2.Click on layout menu

3.Click on formula

4.Delete every data from the formula area, but leave equal sign (=) remember every calculation starts with equal sign (=).

5.Type this E.G 60 + 80 + 100

6.Click on Ok.

HOW TO USE THE ABOVE TABLE TO CREATE A CHART

Before you start creating a chart, you must have a table containing data and information in it. So we are going to use this table above to create a chart.

1.Click under the table first

2.Click on insert menu

3.Click on column or chart

4.Click on the first chart

5.Click on Ok

6.Type in the table again in the displayed spread sheet window

7.Calculate your total

8.Then click on close at the top right side of the displayed spread sheet

HOW TO INSERT A SHAPE

1.Click On Insert

2.Click on shapes

3.Click on the shape you want

4.Press and hold down the left button of your mouse and drag your mouse

HOW TO CHANGE SHAPE

1.Select the shape you want to change

2.Click on format menu

3.Click on change shape

4.Select another shape

HOW TO CHANGE TEXT COLOUR

1.Select the text

2.Click on font colour

3.Click on any colour of your choice

HOW TO FIND AND REPLACE A TEXT

To find a text and to replace a text are two different thing. If you are to find a particular text from a document, follow the steps below

1.Click on home menu

2.Click on find (a dialog box appears)

3.Type the name you want to find in the FIND WHAT area

4.Click on find next (The computer selects the word with a light blue colour in your page)

TO REPLACE THAT FIND TEXT

1.Click on replace

2.Type in the new name in the REPLACE WITH area

3.Click on replace

4.Click on Ok

HOW TO APPLY BULLET AND NUMBERING

Bullet and numbering are used to list items. If you are to list the types of countries you know, that’s to say you will present it by adding bullet and numbering to it.

1.Type the names of country

EXAMPLE:

NAMES OF COUNTRY

NIGERIA

GHANA

ENGLAND

ITALY

FRANCE

2.Select from NIGERIA TO FRANCE

3.Click on numbering pointed arrow

4.Click on any numbering you want.

TO CHANGE TO BULLET

Select from NIGERIA TO FRANCE

Click on bullet pointed arrow

Click on any bullet you want.

HOW TO PASSWORD A DOCUMENT

To password a document means applying password to your document which is more important to you, so that no one can have access to that document.

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1.Click on office button

2.Click on save

3.Type your name in the file name box

4.Click on tools

5.Click on general option

6.Type in the password to use in opening your document in the password to open space, do the  same to password to modify

7.Click on Ok

8.Reenter password to open

9.Click on Ok

10.Reenter password to modify

11.Click on Ok

12.Click on save

NOTE: After all this done, close your document then try opening the document, it will request for password. To open the document type in the correct password then the document will open.

HOW TO UNGROUP A PICTURE

1.Click on insert menu

2.Click on clip art

3.Type school in the search for area and

4.Click on Go (Pictures will appear)

5.Click on the bus picture

6.Point and right click on the picture in your page

7.Click on edit picture

8.Click on format menu

9.Click on text wrapping

10.Click on in front of text

11.Click on the group symbol

12.Click on ungroup

13.Click empty space on your page

14.Click the part you want to delete

15.Press delete

NOTE: Before you ungroup a picture, that picture must be a grouped picture.

HOW TO GROUP A PICTURE / SHAPES

1.Click on insert menu

2.Click on shapes

3.Insert two shapes, after that

4.Click on home menu

5.Click on select at the right end side

6.Click on select all object

7.Click on format menu

8.Click on group symbol

9.Click on group

HOW TO USE FORMAT PAINTER

Format painter is used to transfer text character, colour, bold, italic from one text to another text.

1.Type this name BEKEE

2.Press your enter button from the keyboard

3.Retype the name again BEKEE

4.Apply colour to the first name (GREEN)

5.Select the first name

6.Click on format painter symbol

7.Point at the front of the other name (don’t click just point)

8.Press and hold down the left button of your mouse

9.Then drag your mouse to the right hand side to select the name

10.After that release your hand.

HOW TO CONVERT A SHAPE TO TEXT

Text box is a shape that gives you access to type text in some areas where your cursor will not able to appear.

1.Insert a shape

2.Point and right click on the shape

3.Click on add text

HOW TO APPLY DASHES TO A LINE

1.Draw a straight line

2.Click on the line

3.Click on format menu

4.Click on shape outline

5.Point to dashes

6.Click on the dashes you want.

HOW TO INCREASE LINE WEIGHT

1.Click on the line

2.Click on format menu

3.Click on shape outline symbol

4.Point to weight

5.Choose the weight you want

HOW TO APPLY ARROW HEAD TO A LINE

1.Click on the line

2.Click on format menu

3.Click on shape outline

4.Point to arrow

5.Click on the arrow you want.

HOW TO APPLY HEADER TO A DOCUMENT

Header is a line of text that appears at the top of any printed document. It contains the address and name of that company.

1.Click on insert menu

2.Click on header

3.Choose any format you want to use

4.Type in the name of any company you know

5.Click on close header at the top right end side of your window.

HOW TO REMOVE HEADER FROM A DOCUMENT

1.Click on insert menu

2.Click on header

3.Click on remove header

HOW TO APPLY FOOTER TO A DOCUMENT

Footer is a line of text that appears at the bottom of any printed document. It contains the address and name of that company.

1.Click on insert menu

2.Click on footer

3.Choose any format you want to use.

4.Type in the name of any company you know

5.Click on close footer at the top right end side of your window.

HOW TO REMOVE FOOTER

1.Click on insert menu

2.Click on footer

3.Click on remove footer

HOW TO PRINT PREVIEW A DOCUMENT

1.Click on office button

2.Point to print

3.Click on print preview

HOW TO PRINT A DOCUMENT

1.Click on office button

2.Click on print

3.Choose the printer name

4.Click on Ok.

HOW TO PRINT/COPY YOUR MS WORD WINDOW DISPLAY

1.Press the print screen button from your keyboard

2.Open a blank page in your ms word

3.Click on paste

ABOUT TEMPLATE

Template is an already made document which computer users use in order to make their work easy and fast.

1.Click on office button

2.Click on new

3.Click on installed template

4.Choose the template you want.

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